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It will also provide management with specific insights into the problem so that they can make appropriate project-approving decisions.As such, it is crucial for the problem statement to be clear and unambiguous.Like most other stages in the process improvement project, defining the problem is often iterative as several rounds of discussions may be needed to get the full picture.
It makes clear the purpose for initiating the improvement project and the goals that it is meant to accomplish.
Before the project begins, the stakeholders verify the problem and goals are accurately described in the problem statement.
The problem statement will be used to gain project support and approval from stakeholders. More importantly, the problem statement must be written clearly and accurately in order to deliver successful results.
A poorly crafted or incorrect problem statement will lead to a faulty solution, as well as wasted time, money, and resources.
Additionally, the problem statement is used to explain what the expected environment looks like.
Defining the desired condition provides an overall vision for the process or product.
Once this approval is received, the project team reviews it to ensure everyone understands the issue at hand and what they are trying to accomplish.
This also helps define the project scope, which keeps the project concentrated on the overall goal.
Problem statements are widely used by businesses and organizations to execute process improvement projects.
A simple and well-defined problem statement will be used by the project team to understand the problem and work toward developing a solution.